Job Title: Part-Time Payroll Specialist (10 -15 hours per week)
Job Summary:
We are seeking a detail-oriented and experienced Payroll Specialist to join our team. The Payroll Specialist will be responsible for processing payroll on a bi-weekly basis, ensuring accuracy and timeliness. This role will involve providing administrative support to the Accounting, Billing, and Payroll functions, as well as maintaining payroll records and addressing payroll-related inquiries. The ideal candidate should have a strong understanding of payroll processes and best practices, with experience in multi-state payroll.
Responsibilities:
1. Provide administrative support to the Accounting Department, including assisting with billing functions.
2. Process payroll on a bi-weekly basis, ensuring accurate and timely transmission to the payroll service.
3. Assist Operations with Sign-In Sheets, create Operations Outlines based on Sign-In Sheets, and monitor overtime hours.
4. Collect and review time sheets for accuracy, track correction notices, and verify time sheets against hours worked.
5. Enter and maintain data in Excel spreadsheets, respond to inquiries, and resolve time sheet and payroll issues.
6. Maintain payroll information by collecting, calculating, and entering data. Reconcile payroll prior to transmission and validate confirmed reports.
7. Coordinate billing functions with the Accounting Department to ensure accurate and timely payment to employees. Distribute paychecks.
8. Update payroll records by entering changes in exemptions, insurance coverage, salary changes, job title changes, and transfers.
9. Process vacation payouts, changes in relationships, reconcile and resolve payroll discrepancies, and ensure proper payment of final wages.
10. Process correct garnishment calculations, liens, and child and spousal support payments.
11. Prepare reports summarizing earnings, taxes, deductions, leave, disability, and nontaxable wages.
12. Calculate and process employee federal and state income taxes, social security taxes, and employer's social security, unemployment, and workers' compensation payments. Ensure proper taxation of employer-paid benefits and address wage-related issues.
13. Process year-end reporting accurately and timely (W-2, W-2c, etc.) and ensure timely distribution of W-2s.
14. Resolve payroll discrepancies by collecting and analyzing information, and provide payroll information to employees upon request.
15. Answer incoming calls, determine caller's purpose, and forward calls to appropriate staff members.
16. Create and maintain employees' payroll records, ensuring completeness and accuracy of documentation.
17. Perform data entry of HR and payroll-related information into the Human Resources database system.
18. Develop and distribute routine and ad hoc financial and operational reports as needed.
19. Compose memorandums, reports, letters, and documents related to payroll information.
20. Issue memos and other correspondence to employees regarding payroll updates and changes.
21. Perform other administrative, clerical, and operational support duties as necessary.
Minimum Requirements:
- High School Diploma or GED.
- Minimum of 2-4 years of HR/Payroll experience, including processing multi-state payroll with knowledge of Payroll Best Practices.
- Excellent attendance and reliability.
- Ability to understand, read, and follow verbal and written instructions.
Education and Training:
Preferred: Three years of HR/Payroll or customer service experience and a high school level education, or an equivalent combination of experience and education.
Please provide information on how to apply or any additional contact details.
www.m-powerhr.com